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5.10  Secretary:

The Secretary shall record and maintain the records of all proceedings of the members and E-Board in a book/binder or series of books/binders kept for that purpose.  This book(s) shall be kept within the Commonwealth and shall be open at all reasonable times to the inspection of any member.  Such book(s) shall also contain records of all meetings of incorporators and the original, or attested copies, of the Articles of Organization and By-Laws.  The Secretary shall keep an accurate and current list of all members of the league.  This list shall include each name, team, position(s), mailing address and telephone numbers of each member.  The Secretary shall maintain custody of the corporate seal.  The Secretary shall attend all E-Bboard and member meetings.  If the Secretary is absent from any meeting of members or E-Board, a temporary Secretary chosen at the meeting shall exercise the duties of the clerk at the meeting.  The Secretary shall notify all managers and coaches within the league of regular monthly meetings.  The Secretary shall notify team managers of special meetings or unexpected changes as determined by the E-Board.  The Secretary shall type and distribute correspondence, as deemed necessary for the proper function of the league by the E-Board, to either the remaining E-Board members or to the members themselves.  The Secretary shall distribute to the members the President’s prepared agenda along with the minutes of the last scheduled meeting of the members.  The minutes of the last scheduled E-Board meeting should be delivered to the members prior to the next regularly scheduled meeting of the E-Board.  The minutes of a special meeting of the E-Board should be delivered to the E-Board within thirty (30) days of such a meeting.  In the event written copies of minutes of the last meeting have not been made available to the members and/or E-Board, the Secretary shall be present to read those minutes verbatim.  This shall apply for all E-Board meetings as well.  The Secretary shall maintain a file of league correspondence, forms, permits and other documents.  The Secretary shall arrange for the printing of any required materials.  The Secretary will specifically be authorized to be involved as a manager or coach of any travel and/or tournament team or regular league team.  These duties shall be performed in conjunction with the duties of the E-Board.  Additional duties may be assigned as necessary. The Secretary shall annually prepare and submit the following financial report required by law:  Annual Report due November 1 following the June annual meeting submitted to Secretary of the Commonwealth, Commonwealth of Massachusetts along with appropriate fee.  The Secretary may request that the E-Board appoint an assistant to help with their duties.  This assistant must be approved by the E-Board.